BAC Leadership team meeting – Jan 26, 2011

1.  Julie opened with prayer.

2.  Julie and Bonnie recapped the meeting with Janelle regarding mini-BAC.

• They shared that Janelle is interested in partnering with someone to run mini-BAC. Janelle’s preference is to be the “crafts and games” person and continue to develop her story-telling abilities. She would like another adult to partner with her to help with overall organization, overseeing the teen assistants, and telling some of the Bible stories. Two women had expressed some interest in helping with mini-BAC at the end of last summer. Julie will contact them and see if they are still interested.
• We discussed the number of crafts Janelle has organized in the past and the possibility of reducing that number. Janelle’s concern is that preschoolers tend to get into squabbles if free play lasts for more than 10-15 minutes. The idea of forming small groups with the children at mini-BAC and having teen leaders with each small group could possibly help the children play for longer periods of time without fighting. We talked about the possibility of adding game stations.
• Location for mini-BAC was also discussed. Janelle expressed her desire for mini-BAC to remain located in her home. Bonnie and Julie asked about the added stress to Janelle and her family. Questions regarding insurance liability also arose and Bonnie will forward these questions to Leroy and Tammy. We decided to continue to pray about the best location for this important support ministry for BAC2ONE.
• Janelle would appreciate knowing the memory verses as soon as possible.

3.  Julie read “The Boy Who Changed the World” by Andy Andrews. Jason suggested that we present this book to whoever is teaching drama this year. If the drama is done during the opening each day, further development of the four main characters could be expanded upon during Focus time.

4.  The leadership team then conversed regarding theme development.

• Various Bible verses were reviewed (see Google doc – if you can open it!)
• Biblical figures were suggested as well as historical figures.
• Biblical figures included: Noah, Joshua, Jonah, Ruth, David, Mary (sister of Martha), Jesus, the disciples. Each of these characters made deliberate choices which had far-reaching effects.
• Historical figures included: Joshua Chamberlain, George Washington Carver, Henry Wallace, Christopher Columbus, William Tyndale, Anne Frank. If we use both a Biblical and historical figure each day, we can emphasize the timeless quality of our message.
• Jason talked about either building up to the gospel presentation later in the week (i.e. Thursday) or presenting the gospel message earlier and talking about how that important choice frames and guides your choices that follow. We agreed that the most important choice we want campers to make is to choose Christ, to answer his knock (Rev. 3:20), but we also want to talk about what that choice means, how it plays out in their everyday life.  We decided that we would present the gospel message on Tuesday (after introducing the theme on Monday) and then help campers see how this decision will influence the rest of their lives.
• Some media suggestions for use in Focus time included: Veggie Tales Jonah movie clips, clips from the movie “Pay it Forward” and Liberty Mutual commercials  and elaborate cause & effect videos from YouTube.
• We discussed developing a pay it forward campaign to do with the campers during the week.
• Jason and Julie will meet before the next meeting to choose memory verse and begin work on developing the daily themes.

5.  Bonnie suggested that we work on memorizing the daily verses some time other than SG time. She felt that valuable time was used for this “task” rather than giving the SGL time to talk in depth about what the verses mean. She suggested that we have a booth for the campers to recite their verses and receive their prize instead of making that a SGL responsibility. We tossed around some ideas for adding this into Focus Time and at the beginning and end of the day.

6.  We decided to have orange T-shirts with a logo that combined the idea of a butterfly and roads. We also will decorate with butterflies through the church – talking about the butterfly effect with the campers on the first day and throughout the week.

7.  Bonnie encouraged all of us to get on the team 2011 Google doc and highlight in yellow those team members who have communicated how they would like to be involved this year.

8.  Tammy has encouraged us to order supplies in bulk and use the church’s tax exempt status when purchasing materials to save money. We discussed the need to have someone to coordinate this endeavor as well as how to communicate this change to our teachers. It will be a point on the teacher checklist. Knowing how much supplies cost will give us a better idea of how much money the BAC2ONE program requires. If teachers choose to donate their supplies, we want to provide them with gift in kind receipts. If teachers purchase their own supplies, it is imperative that they submit a receipt if they desire reimbursement so that the IRS doesn’t view the check given to them as a payroll transaction.

9.  Misc: Some games that would be good alternative activities include Dominoes and Mouse Trap.

10.  Assignments for next meeting, Feb. 9 @ 10:30.

• Continue work on database
• Develop (find) teacher checklist so that when we contact teachers we can remember to give and get important information.
• Put together a “packet” of information we can send out to churches inquiring about our BAC program.
• Order “The Butterfly Effect” and 10 more copies of “The Boy Who Changed the World” both by Andy Andrews. The latter to be given away as prizes during the week.

• Develop a logo
• Meet with Julie re: theme development and begin creating a daily Focus time plan.

• Find duckie choices
• Get online and highlighted those she has talked to

• Type out summary of our meeting that can be put on the website
• Meet with Jason.
• Talk to Tammy about supply coordination and purchasing and whether or not we can give out a tax exempt form to teachers for them to use.

11. Julie closed in prayer.